Job description
Overview
Our client is a large Douglas-based accounting department with a high transaction volume operation. To cover for a colleague's absence, they require an experienced Accounts Assistant to join them for a minimum 2-month temporary assignment.
As Accounts Assistant you will:
- Assist with the support of all Microsoft AX users throughout departments by providing advice, liaising with external support/ development consultants and facilitating best use of the system to ensure maximum benefits are obtained
- Support and maintain all departmental users using the LIVE E-requisition process within their individual departments
- Update and maintain of security roles and user accounts, support and maintenance of the approval workflows, categories and catalogues within the module, designated user groups
- Be responsible for resolving any issues that may arise during the E-requisition process on AX
- Review all open & incomplete E-requisitions regularly to ensure that they are completed
- Assistance with maintenance of fixed Data on AX including, Supplier and Customer lists ensuring the integrity of the data is maintained; generate audit trail of changes made and ensure all changes have been made with appropriate authority and that an audit trail of any changes can be generated to meet internal audit requirements
- Be responsible for the setting up and maintenance of AX suppliers and customers. Leading team members through the case management process where users can make requests regarding suppliers and customers
- Assist with the data cleansing on the customer & supplier tables to ensure data is not duplicated and is relevant and up to date
- Ensure that all departmental access for E-requisition users is compliant with departmental requests and standard AX procedure. Access & Financial authority levels to be reviewed on a quarterly basis and any amendments updated and recorded
- Ensure that all open purchase orders are completed, and quarterly reports are sent out to be followed up by departments. Liaise with department users to ensure compliance and responsibility to clear down all stages of POs
- Be familiar with all areas of AX, with specialised knowledge around the E-requisition process, to enable assistance with training sessions and updating all relevant documentation where necessary
- Oversight of the various CHQ & BACS payment journals to ensure processes are controlled & procedures
- Ensure reconciliation of all supplier accounts on AX; including credits & returned payments
- Reconcile the various bank accounts on AX on daily; weekly; monthly & annual basis
- Ensure that all cheques are reconciled daily including any stopped; cancelled or written off
- Reconcile the GL Balance sheets & control account codes on AX on a monthly basis
- Cover for the full-time Executive Officer within the Accounts team if required