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Junior Administrator (O910950)

Douglas, Isle of Man

Administration

Excellent salary plus benefits package

Full time / Permanent

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Job description

Overview

Our Client is a leading niche Company & Trust Services Provider based in Douglas. Owing to continued growth, they require additional senior support within their Isle of Man operation. They are now seeking a Junior Administrator to join the team.

*Please note full training will be provided

Role Profile

  • First point of contact for all incoming telephone calls and visitors
  • Assist the Directors as and when required
  • Open the post, scan all items of post and distribute to relevant person
  • Record all items of post out and take to the post box
  • Prepare DHL couriers to be collected and received
  • Arrange for documents to be notarised liaise with Notary Public to ensure completed in a timely manner
  • Arrange for notarised documents to be delivered to the court for apostille and ensure these are collected the same day
  • Ensure archiving is kept in order and documents destroyed as per the retention periods
  • Order stationery as required ensuring that a sufficient amount of supplies is held at all times
  • Order office supplies for kitchen etc. and maintain stock
  • Input all statements and reconcile cash books
  • Filing away bank statements
  • Complete all client filing in a timely manner
  • Prepare settlors letters for trusts
  • Order company seals / Company Stamps
  • Order certificate of good standing in relevant jurisdiction

Person Profile

  • Excellent telephone manner
  • Good IT skills and some previous experience of working in an office environment.
  • Ability to work on own initiative
  • Self motivated and willing to learn
  • Outgoing with a personable manner
  • Ability to communicate with all levels of staff

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