Junior Administrator (O910950)
Douglas, Isle of Man
Administration
Excellent salary plus benefits package
Full time / Permanent
Job description
Overview
Our Client is a leading niche Company & Trust Services Provider based in Douglas. Owing to continued growth, they require additional senior support within their Isle of Man operation. They are now seeking a Junior Administrator to join the team.
*Please note full training will be provided
Role Profile
- First point of contact for all incoming telephone calls and visitors
- Assist the Directors as and when required
- Open the post, scan all items of post and distribute to relevant person
- Record all items of post out and take to the post box
- Prepare DHL couriers to be collected and received
- Arrange for documents to be notarised liaise with Notary Public to ensure completed in a timely manner
- Arrange for notarised documents to be delivered to the court for apostille and ensure these are collected the same day
- Ensure archiving is kept in order and documents destroyed as per the retention periods
- Order stationery as required ensuring that a sufficient amount of supplies is held at all times
- Order office supplies for kitchen etc. and maintain stock
- Input all statements and reconcile cash books
- Filing away bank statements
- Complete all client filing in a timely manner
- Prepare settlors letters for trusts
- Order company seals / Company Stamps
- Order certificate of good standing in relevant jurisdiction
Person Profile
- Excellent telephone manner
- Good IT skills and some previous experience of working in an office environment.
- Ability to work on own initiative
- Self motivated and willing to learn
- Outgoing with a personable manner
- Ability to communicate with all levels of staff