Job description
Overview
Our Douglas-based client is a well-established and growing Legal Practice with an extensive client base and a strong reputation in the areas of Family, Property, Commercial, Private Client and Litigation, operating successfully from 4 offices that serve the local community.
An opportunity has arisen for a Legal Secretary to join their team.
As Legal Secretary here you will be responsible for providing efficient and effective secretarial support to Senior members of the company. You'll ensure the smooth flow of client documents and correspondence and maintenance of client files. Additionally, you will be:
- Dealing accurately and effectively with queries from members in respect of legal cases, with due consideration of the need for confidentiality
- Preparation of written correspondence to include audio and copy typing
- Maintenance and management of case files
- Maintenance of the organisation's digital and physical records system, to include archiving, ensuring agreed procedures are adhered to
- Minute taking for meetings as directed
- Preparing court statements and forms
- Transcribing and proofreading legal documents
- Supporting legal research and communicating with Clients, experts, Lawyers, opposing counsel and other staff
The ideal candidate for the role of Legal Secretary will have:
- A minimum of 1 years' experience as a legal secretary or similar role (legal admin/support)
- Strong organisational skills, with the ability to multitask and prioritise workload
- Excellent written and verbal communication skills
- Attention to detail and accuracy in document preparation
- Ability to maintain confidentiality and exercise discretion
- Experience of providing administrative or secretarial support to include diary management, minute taking and audio typing
- Experience in maintaining a records or case management system
Desirable:
- Experience with Microsoft Office Suite, to include, Word, PowerPoint, Teams and Excel
- Working knowledge of Proclaim system