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Overview

Our client is a trusted provider of specialist services to the Rail and Forestry sectors. For the past 20 years, they have been committed to delivering excellent results for clients, utilising innovative and industry-leading expertise. As they enjoy continued success and growth, they require an additional Project Coordinator to join a busy team.

Supporting the Civil Engineering team, the Project Coordinator will be responsible for:

• Provide professional and comprehensive support to the Project Manager and the delivery team
• Accurate capture, recording and reporting of technical data, utilising spreadsheets, trackers and other software
• Ensure project records and files are collated, complete, up to date and stored in line with internal and external requirements
• Proactively plan, coordinate and organise access, road closures, resource, logistics, etc. with appropriate third parties, in a timely manner, supporting efficient delivery and building effective relationships
• Create and implement efficient standard operating procedures for the role of Project Coordinator, ensuring adherence to internal quality and compliance systems
• Coordinate and submit various documents and reports, to the client, as required
• Manage and participate in the development and implementation of new ways of working to improve working processes
• Proactively liaise and collaborate with internal colleagues and external clients to support effective service delivery and consistency in practice
• Coordinate, attend and minute meetings. Track and follow-up actions in a timely manner. Support the Project Manager in coordinating diaries
• Provide technical administrative support to the wider business for ad-hoc projects, when required
• Develop excellent professional relationships with internal and external key stakeholders to support collaborative working
• Observe and follow all applicable safe methods of working, and health, safety and environmental rules/procedures. Report any incidents or Close Calls immediately to the appropriate person
• Act as an ambassador, upholding and reflecting the ethos and values of the Company

The ideal candidate for the role of Project Coordinator will have:

• Exceptional coordination skills with significant experience in a similar role
• Be highly organised with the ability to multi-task and prioritise
• Process-driven with excellent attention to detail
• Highly competent in MS Outlook,Word and Excel
• Experience of producing reports and analysing data
• Be proactive, taking initiative and ownership of tasks
• Excellent interpersonal and communication skills
• Self-motivated and a team player
• Demonstrate initiative in problem-solving
• Work collaboratively and build effective working relationships
• Able to work on own initiative and without supervision

Desirable, but not essential:

• Previous technical administration experience is desirable
• Experience using MS Project application
• Experience using or working with digital or online mapping systems, including GPS/GIS
• Hold a full driving license