Technical Procurement Officer (O912968)

Overview

Our leading Douglas-based Client is expanding their Finance Team in order to manage growth and demand within the business. To support them, they now require a Technical Procurement Officer.

The Technical Procurement Officer will oversee and complete the company's day-to-day purchasing and shipping activities, responsible for sourcing and purchasing quality products and services from a database of vetted suppliers and ensuring that procurement processes are adhered from requisition through to arranging the dispatch and shipping of these goods, globally.

Responsibilities include:

• Ensure compliance with procurement policies and procedures
• Prepare and process purchase orders and requisitions
• Resolve any issues or discrepancies related to procurement processes
• Collaborate with internal stakeholders to understand their procurement needs and provide support
• Analyse procurement data to identify trends and opportunities for improvement
• Arrange the collection and shipping of orders/cargo and follow the process through to final delivery
• Technical Sourcing: Process requisitions from Marine and Technical Superintendents for ship machinery, propulsion, safety gear, and electronic navigation systems
• Vendor Management: Evaluate, select, and audit marine suppliers based on quality, pricing, and global port delivery performance
• Contract Negotiation: Negotiate commercial terms, volume discounts, warranty conditions, and strict lead times to match vessel schedules
• Logistics & Delivery: Coordinate worldwide ship-chandler logistics, customs clearances, and critical port-call deliveries
• Compliance & Quality: Ensure all purchased spares and safety equipment comply with International Maritime Organization (IMO) standards, flag state rules, and class societies (e.g., Lloyd's Register, DNV)
• Claims & Resolution: Handle non-conforming or damaged goods delivered to vessels, organising prompt replacements or credit notes

We are seeking candidates for the role of Technical Procurement Officer who have:

• A qualification in Marine Engineering, or Business Administration
• 3 to 5 years of technical purchasing experience within the maritime, shipping/offshore oil and gas sector
• Familiarity with ship machinery, engine components, and deck/engine stores
• Proficiency in ERP systems (such as Oracle, SAP, Mariapps or Amos/Link Maritime purchasing modules) and MS Excel
• Strong cross-cultural communication, tactical problem-solving, and resilience in a fast-paced environment
• Keen eye for detail to ensure accuracy in orders, contracts, and inventory management
• Excellent Communication Skills. Strong verbal and written communication skills to interact with suppliers and internal teams
• Problem-solving ability, capable of resolving procurement issues promptly and effectively
• Ability to manage multiple tasks and prioritise workload in a fast-paced environment
• Willingness to collaborate and work closely with colleagues in a small, dynamic team setting
• Flexibility to adapt to changing business needs and market conditions
• Strong ethical standards and integrity in all procurement activities